Procurement, Office of the Chief 1 1 0 1 1

6. Office of the Chief of Procurement

Office of Central Support Services

Section 28D Office of Central Support Services

A summary of the approved programme budget will subsequently be issued as Official Records of the General Assembly, Sixtieth Session, Supplement No. 6 (A 60 6 Add.1).

Inter Agency Procurement Services Office

(d) Inter agency Procurement Service Office (IAPSO) the direct procurement services provided by IAPSO have grown dramatically in recent years.

Source IAPSO

(b) Inter Agency Procurement Services Office

Excluding IAPSO.

Inter Agency Procurement Services Office

C. Inter agency Procurement Services Office (IAPSO)

To date, all headquarters procurement staff have participated in basic procurement training organized by IAPSO.

Table 28D.12 Summary of follow up action taken to implement the relevant recommendations of the oversight bodies

Comment by the Administration. The Information Technology Services Division and the Procurement Service of the Office of Central Support Services have taken action to ensure that all aspects of agreements with third parties are adequately controlled.

A publication of the central statictical bureau of the Ministry of Internal Affairs.

138. IAPSO devoted attention to promoting procurement from developing countries and the underutilized major donor countries.

Responsibility for the central administration of the system remains with the Office of Conference Services.

UNOPS procurement office is in the same building with IAPSO in Copenhagen.

189. For international procurement at headquarters, OPS requires that Project Management Officers (PMO) submit a requisition order to the purchasing section.

VII. ARRANGEMENTS FOR THE PROVISION OF CENTRAL SERVICES TO

Continuous close monitoring is maintained by both OPS and the Chief Procurement Officer.

IAPSO is outsourcing its training curriculum.

Moreover, CEB members express doubt that such centralization will necessarily improve the efficiency of procurement services.

VII. ARRANGEMENTS FOR THE PROVISION OF CENTRAL SERVICES

IAPSO, currently the most advanced entity in e procurement, reports that all its procurement functions are carried out using electronic methods and all purchase orders are issued in its UNWebBuy e commerce application.

OIOS investigators paid significant attention to Secretariat functions, notably procurement.

The Procurement Service has also been working with the Office of Legal Affairs to develop model lease and contract templates to facilitate the work of procurement officials in the peacekeeping missions.

IAPSO has looked into this issue and has reported that most United Nations agencies are reporting similar difficulties in procurement for field operations.

The Information Systems Office is currently reviewing the tenders. All computer related purchases must be approved by the Chief, Information Systems Office.

The revised UNOG delegation of procurement authority was completed as of 9 June 2006.

The Procurement Service has also drafted, in consultation with the Office of Human Resources Management and the Office of Legal Affairs, a Declaration of ethical responsibilities .

UNDP Inter Agency Procurement Services Office (IAPSO) already has an advanced e procurement platform.

Benchmarks used include the benchmark prices established by the Inter Agency Procurement Services Office and the consultancy fees being charged.

This state of affairs translates into a sort of identity crisis for IAPSO.

One member particularly commended the work and role of IAPSO.

As a result of initiatives taken by OII, procurement policies concerning the following are under review

(f) Two P 3 posts in the Office of Procurement should be deleted in view of the fact that, in accordance with the information provided to the Advisory Committee, most procurement for the Mission is made at headquarters.

Data from IAPSO procurement statistics (www.iapso.org), updated in most cases by data supplied to JIU for this report.

Procurement

Procurement 168.25

This component comprises (a) United Nations Development Group Office (UNDGO) (b) country offices (c) United Nations Volunteers and (d) IAPSO, which are described in the following paragraphs.

The team will coordinate the implementation of a standardized access control system in close consultation with the Office of Central Support Services.

For the major contracts reviewed, OIOS assessed that the United Nations Office at Geneva had complied with United Nations procurement procedures.

Efforts will be made to arrange joint training programmes for both OPS and UNDP staff, with the possible coordination of IAPSO.