Number of purchase orders Expenditure

No. of purchase orders

No. of purchase orders

No. of purchase orders raised

Purchase orders ex post facto

(ii) Purchase orders processed 6 071 5 374

Number of purchase orders 10 723 11 612 12 000 12 300

Increasing use is also made of placing orders, with the approval of the Committee, against offers with extended validities.

58. In many cases, the purchase order files did not contain all the relevant documents.

Some field offices did not comply with chapter 8 of the Manual with regard to procurement plans, rosters of vendors and purchase order logs (Angola, Eritrea and Ethiopia).

The management and staff of the Procurement and Logistics Division continue to focus on the reduction of procurement processing times for all functions, especially the processing times between the issuance of the purchase requisition and purchase order, the approval of purchase orders and the distribution of all documents to the suppliers.

Responsible for the opening of bids, the follow up of local purchase orders and contracts, monitoring of deliveries, performance and related invoicing.

The Board believes that in certain cases dictated by the value of the order, or the nature of the goods required, advertising can greatly improve the cost effectiveness of the procurement orders.

However, these query scripts were only used to interrogate the accounts payable and purchase order modules.

It was noted that 471 purchase orders were outstanding at the end of the biennium 1992 1993.

The Board was informed that the issue of multiple purchase orders was unavoidable owing to the allotment of funds by Headquarters on a quarterly basis.

A review of requisitions for procurement and corresponding purchase orders placed during January to September 1993 revealed that several purchase orders ranging from a low of 31 to a high of 175 were issued for the same product or service in a piecemeal manner.

Further, there is no provision in the system for entering the purchase orders and therefore it does not take into account the commitments until the payments are made.

29. Purchase orders for the supply of food items amounting to 26.4 million were processed long after partial deliveries had been made.

33. In this connection, as noted by the Board, the increase in the level of financial authority for procurement at UNPROFOR and the improved reaction time for processing of requisitions have contributed to a significant decline in the incidence of purchase orders being raised ex post facto.

Assists the Contracts Procurement Officer in the compilation of bid documents, and is responsible for follow up of purchase orders and contracts, monitoring deliveries, performance and related invoicing.

An advance planning action is undertaken to enable the Organization to take advantage of procurement lead times and consequential price efficiencies.

Further, the Board recommended, and the administration agreed, that a suitable penalty clause should be considered for incorporation in purchase orders to discourage delayed deliveries.

Commands

Commands

The purchase orders were placed against systems contracts already in place for telecommunications and electronic data processing equipment, generators, prefabricated buildings, engineering and transportation equipment.

5. Due to a communication misunderstanding, the staff at Headquarters interpreted a message from the field as a confirmation of the need for vehicles purchase orders were consequently issued.

None the less, all field missions have been requested to comply with the recommendation that purchase orders should in all cases be completed prior to the delivery of goods and services.

Under the direction of the Procurement and Shipping Officer and according to relevant guidelines, the incumbent will conduct requisite bidding for procurement contracts, prepare documentation for the Contracts Claims Officer and subsequently prepare purchase orders contracts for goods and services for the mission.

a Excludes one P 3, one P 2 and three Security Service posts previously approved in the Security and Safety Service that were transferred to the new Department of Safety and Security as at 1 January 2005 in accordance with General Assembly resolution 59 276.

All uppercase

Purchase

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protective orders

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