(ii) The electronic publication of procurement related information

Electronic publication of procurement related information study of national, regional and international practices with the publication of procurement related information not covered by the Model Law

(b) Limited capacity of the procurement section to complete the procurement process for communications, information technology and observation equipment

More specific information will depend on the complexity of the procurement.

A record summarizes key information concerning the procurement proceedings.

Most of the organizations currently use e procurement for displaying or posting procurement information on their web sites, including procurement guidelines, and for communicating with suppliers and clients.

Article 11 of the Model Procurement Law requires the procuring entity to maintain a record of the procurement proceedings containing certain minimum information, and provides for that information to be made accessible.

(c) improving the systems to ensure the availability of detailed management information on procurement activities.

Electronic publication of procurement related information (A CN.9 WG.I WP.39 and Add.1)

The procurement regulations may prescribe the information that is to be so provided.

The ease of accessibility to procurement information on the web sites varies from case to case.

The Working Group noted the advantages of publishing information on forthcoming procurement opportunities, such as transparency in the procurement process through reducing cases of ad hoc and emergency procurements, and, consequently, less frequent recourse to less competitive methods of procurement.

Publication of procurement related information not covered by the Model Law study of national, regional and international practices

Nor did it substantially consider the publication of information on procurement contract awards (article 14 of the Model Law).

The publication of some additional information is encouraged, for example, in the EU public procurement directive (the EU directive ).

These issues indicated that the retrieval of procurement related information that was necessary, useful and accurate might be impeded.

A few organizations have no procurement information at all on their web sites (ITU, WMO and WHO).

A review of individual procurement plans indicated that while some were completed to a large degree, others provided insufficient information.

After that, the Inspector visited most of the organizations to obtain more specific information concerning their procurement policies and practices.

These included the food safety agency, the public procurement agency, the procurement review board, the market surveillance agency, the information society agency and the institutes for standardization, metrology and intellectual property.

No external supplier without prior knowledge of the United Nations Secretariat structure would easily access procurement information on the web site.

There exists an Inter Agency Procurement Group for sharing information on suppliers and for implementing the Lead Agency Concept, which however does not seek to streamline and pool procurement operations under a single chain of authority.

Details of the information could also or alternatively be included in procurement regulations, with appropriate further commentary in the Guide to Enactment.

The general preference was for optional publication of information on forthcoming procurement opportunities (A CN.9 WG.I WP.39 Add.1, para.

Although procurement data under common service arrangements at some duty stations have not been reported separately, the tabulated information suggests that the IAPWG mechanism has not yet managed to encourage more rationalization of the procurement practices of its membership.

(a) The public distribution of information relating to procurement procedures and contracts, including information on invitations to tender and relevant or pertinent information on the award of contracts, allowing potential tenderers sufficient time to prepare and submit their tenders

See Arrowsmith S., Electronic reverse auctions under the EC public procurement rules current possibilities and future prospects, 11 Public Procurement Law Review, No. 6, 2002, pp. 299 330 (originally prepared for Achilles Information Ltd.).

The above trend has been reversed in those jurisdictions where electronic means of communication are widely used for the publication of procurement related information.

Most of the audit recommendations were in the functional areas of programme and project management, financial management, information and communications technology systems and procurement.

14. Further requests the Secretary General to include information, as appropriate, on the bid protest system on the website of the Procurement Division

(b) A note concerning electronic publication of procurement related information, including a comparative study and drafting materials (A CN.9 WG.I WP.39)

Overview of procurement

In response, it was noted that the intended recipients of information and the form that the information took were of less importance than its substance so that information would cover all important aspects of national procurement practices and procedures relevant to suppliers.

The attention of the Working Group was brought to the concerns arising from unsystematic, non standardized and non centralized ways of posting procurement related information on the Internet, the absence of systematic maintenance of information posted and charging fees for the provision of information.

Thirdly, it should considerably facilitate procurement reform and the pooling of procurement services.

UNOSAT support includes methodological guidance, satellite imagery selection and procurement, image processing, editing of maps and geographical information systems (GIS) services, training and research.

For example, instant information on procurement is available on the main menus of FAO, UNICEF, UNOPS and WFP, but not on the United Nations web site, which requires the user to search for United Nations Departments and then Procurement Division .

(d) Streamlined procurement procedures for peacekeeping operations in the field, including specific information on mechanisms for strengthened monitoring, oversight and accountability

With respect to electronic publication of procurement related information, the Working Group expressed the view that the Model Law should encourage the electronic publication of information that the Model Law currently required States to publish.

Rationalization of procurement practices

Distribution of procurement activities

Optimally used, the network should facilitate the sharing of operational information, innovation, best practice and virtual learning facilities, especially with respect to e procurement methods.

Procurement

Procurement

Procurement