Electronic submission of tenders, proposals and quotations

Objectivity in the process could also be improved if procuring entities were to compare prices received with pre tender estimates based on market prices.

Tender committee

The Guide to Enactment refers to additional rules and techniques that might be needed, for instance to guard the confidentiality of tenders and prevent opening' of the tenders prior to the deadline for submission of tenders .

Article 30. Submission of tenders

H. Electronic opening of tenders

Article 33. Opening of tenders

A request for tenders (RFT) is a formal, structured invitation to suppliers, to bid, to supply products or services.

Thirdly, the authenticity of tenders must be established).

(3) Paragraph 3 considers the contents of initial tenders.

(iii) Electronic submission of tenders, proposals and quotations

It was also observed that the question of tender securities might need specific provision, in the light of the experience of certain delegations and observers that tender securities remained paper based documents, and simultaneous submission with electronic tenders might not be possible.

It was evident that all three had been prepared by the same company.

A study of bidding behaviour in situations where bid rigging is suspected might identify patterns suggesting customer allocation or bid rotation.

Applying the principle of functional equivalence to the electronic submission of tenders, electronic tenders require the same legal value as tenders submitted in writing, signed and in a sealed envelope.

Competitive bidding was not systematically used (Angola and Namibia).

(c) The exact time and date of the receipt of tenders can be established

When reviewing tenders, procuring entities, it was said, should be allowed to seek justification of prices if they suspected abnormally low tenders.

(g) Article 30 (3) (extension of the deadline for submitting tenders)

(h) Article 30 (6) (requirement to return late tenders unopened)

(i) Article 33 (1) (opening of tenders at the deadline)

The Advisory Committee understands that MONUC does not support the rationale for the increases and is currently going through a rebuttal process a decision on eventual re bidding is yet to be taken.

(l) Article 34 (3) (on tenders that the entity cannot accept) and

In procedures involving an electronic auction, some of these provisions apply to the initial tenders envisaged under paragraph 4 (a) of that draft article (that is, the tenders submitted and evaluated prior to the auction phase).

In particular, the EU welcomes work already under way in identifying cluster, or sectoral, bids.

It expects that the required practice for international bidding will be fully respected in the selection process for the external consultants.

Proposed additional text for the Guide to Enactment regarding the opening of tenders submitted electronically

The procuring entity may, however, require that tenders include such features.

The Commission also established educational programs on the issue of affirmative action for women for members of tender committees.

(5) Where suppliers or contractors are permitted to follow the opening of the tenders through electronic means of communication used by the procuring entity in accordance with article 33 (4), they shall be deemed to have been permitted to be present at the opening of tenders in accordance with the requirements of article 33 (2).

The Civil Service Commission, added a segment in tender announcements regarding affirmative action for women, providing special measures for women and establishing educational programs on the issue of affirmative action for women and for members of tender committees.

The Civil Service Commissioner added a segment in tender announcements regarding affirmative action for women.

The bids contained many identical characteristics, including, in one instance, an identical mistake.

(3) ter. Systems for the electronic receipt of tenders must ensure at a minimum that

(g) Authorized persons may have access to the tender only after the deadline

If tenders are to be opened by individuals, they may need to be issued with decryption keys.

Section 2B of the Public Tender Law, added in a 2003 amendment, stipulates that in a government tender, a woman controlled business, shall be preferred, when receiving an equal score to a non woman controlled business.

Such opening may be achieved through an electronic information system, which would automatically release and open the tenders at the date and time provided in the solicitation documents, and automatically transmit the information that would usually be publicly announced at the opening of tenders.

Electronic opening of tenders (A CN.9 WG.I WP.38 Add.1, paras.

In tendering procedures, articles 33 (2) and (3) also provide for the opening of tenders in the presence of participants, and the provision of information to suppliers on the identity and price of other tenders, to enable suppliers to monitor the application of the rules, but only once the tendering phase is complete.

The Working Group decided that the Model Law should include an enabling provision to permit the opening of electronic tenders.

11. Calls upon the executive heads of the funds and programmes of the United Nations to improve their procurement practices, as appropriate, using the Procurement Division of the Office of Central Support Services of the Secretariat as a model in such areas as the posting of bids on the Internet and inviting all registered suppliers to bid

Another relevant amendment (from 2002) was section 2B of the Public Tender Law, setting preference to private businesses owned by women in public tenders, as detailed above and in Article 4 below.

As regards the electronic opening of tenders, the Working Group requested the Secretariat to provide drafting material for its consideration with respect to article 33 to accommodate any system for opening tenders, whether electronic or traditional (A CN.9 575, para. 42).

(e) Article 30 (1) (requirement to fix the place for and a specific date and time as a deadline for submission of tenders)